Using Jef with Zoom

Jef is an AI legal assistant for lawyers. With the Zoom integration, Jef's recording assistant joins your Zoom meetings at your request, then turns them into a transcript and a structured summary.

Before you start

You need:

Add the app

  1. Sign in to Jef and open Connectors in your workspace settings.
  2. In the Zoom section, choose Connect Zoom.
  3. Sign in to Zoom if asked, review the permissions Jef requests, then choose Allow.

You only need to do this once. Jef asks for permission to view your Zoom user and to obtain the token that lets its recording assistant join a meeting on your behalf. Jef does not ask for access to your Zoom chat messages, cloud recordings or contacts. The assistant records the meeting's audio as a participant.

Use the app

Record a meeting

  1. In Jef, open Transcript.
  2. Paste the link of your Zoom meeting and start the recording. Jef can also pick up the Zoom meetings from your connected calendar.
  3. Join the meeting yourself. The recording assistant only enters once you, the connected member, are in the meeting, and it gives up after about 10 minutes if you have not joined.
  4. Admit the assistant if your meeting uses a waiting room.

The assistant appears in the participant list as Jef · meeting title, so everyone in the meeting can see that it is being recorded. Tell the other participants about the recording before it starts, and make sure you are allowed to record them.

Review the result

When the meeting ends, Jef transcribes the audio and writes a summary with the participants, key points, decisions and next steps. Open the meeting in Transcript to review it, download the transcript or delete it.

Remove the app

You can remove the app in either of these ways:

  • From Jef: open Connectors, choose Disconnect in the Zoom section, then confirm with Disconnect Zoom. Jef deletes the Zoom tokens it holds through its recording service and can no longer join meetings on your behalf. The app stays listed in Zoom's Added Apps until you remove it there. Meetings already recorded are kept; delete them in Jef separately.
  • From Zoom: sign in to the Zoom App Marketplace, open Manage, then Added Apps, and choose Remove next to Jef. Removing the app revokes the authorization, and Jef ends the connection. Meetings already recorded are kept; delete them in Jef separately.

Your data

Removing the app deletes your Zoom tokens. Meeting audio and transcripts are deleted when you delete the meeting in Jef. Read our privacy policy for details.

Troubleshooting

  • The assistant does not join: check that Zoom is still connected under Connectors, that you are in the meeting, and that the assistant is not waiting to be admitted.
  • The assistant waits for you, then gives up: it only enters once you are in the meeting. If you never join, it gives up after about 10 minutes and Jef shows: "The connected Zoom user did not join the meeting before the time limit expired. No recording is available."
  • A calendar meeting is marked missed: if Zoom is not connected, Jef marks the meeting as missed with "This Zoom meeting was not recorded: no Zoom account is connected." Connect Zoom to record the next ones.
  • Jef asks you to connect Zoom when you paste a link: a Zoom link needs a connected Zoom account. Choose Connect Zoom, then paste the link again.

Need help?

Visit our support page.